Nonprofits are often the first to implement new technology, but sometimes that can be a disadvantage. Nonprofits wait for technology solutions to come to them instead of looking for them independently.
It is why so many nonprofits miss out on opportunities to implement new and innovative ideas that could help make their events better. Here are the following ways leveraging new technology could improve your nonprofit’s event planning.
8 Ways Leveraging New Technology Can Make a Difference in Nonprofit Event Planning
1. Finding the Support to Fund Your Needs
A good idea is essential to planning your event and the most challenging part. It would be best if you had an idea that would be interesting and relevant to your community while also being easy to execute and promote. If you’re hoping to make a difference in people’s lives or communities, you’ll want to ensure that your plan helps them do so in a way that makes sense for both parties involved.
2. Changing Your Community’s Mindset
To increase donations to your nonprofit, you need a strategy to help people see that you’re impacting the community. Use technology and social media to put a human face on your cause. Show how people benefit from it and clarify how much good is being done in their backyard volunteer management software!
3. Getting the Word Out About Events
When it comes to getting the word out about your events, there are so many options. Giving your event a Facebook page and sharing it with your followers is a great way to ensure people know what’s happening.
You can also create an event page on Eventbrite with all the details you want to share but keep it private from everyone else to avoid any potential leaks. It’s easier than ever for users today, as they can click ‘attending’ or ‘interested’ and instantly add themselves to a guest list without leaving their phone or computer screen.
4. Dealing with Crowds
Be prepared for large crowds. You’ve probably seen it happen: a nonprofit gets some great press, and suddenly they’re getting swamped with more attendance than they planned. To prevent these situations, make sure you have a plan for dealing with large crowds. You can use trusted volunteer software to help manage the crowds.
5. Making Safety a Priority
Safety should be the top priority. As a nonprofit event planner, you want to ensure that your team members are safe and comfortable during all phases of the event. It means planning and ensuring everyone knows how to handle unforeseen situations. Ensure your staff knows how to access the nearest exit route in an emergency.
Educate them on what to do if an alarm sounds during an event or when they hear an announcement over a PA system about fire or other hazards nearby. Provide first aid kits for emergencies such as burns from hot food or water spilled by guests who may have tripped over their feet while walking outdoors/indoors.
6. Leveraging Digital Tools for Donations and Funding
Various digital tools can help you connect with prospective donors and funders. It includes everything from email newsletters and blog posts to social media platforms like Facebook, Twitter, Instagram, and LinkedIn.
These platforms allow you to share real-time information about your organization’s mission or activities. They are great ways to keep current supporters up-to-date on new developments within your organization. You can also use these platforms to share stories about the impact of your work on communities in need.
7. Managing Volunteers’ Schedules
Managing and communicating with your volunteers can make or break your nonprofit’s event. Working volunteers’ schedules is one of the most important aspects of organizing a successful event. Create an effective plan that clearly outlines the tasks each volunteer will be responsible for, when they need to complete them, and how long their shift will last.
Please communicate with your volunteers by sending emails or text messages that include specific details regarding their responsibilities, like where they should be on any given day or what supplies they should bring.
8. Giving Back to Your Donors
Giving back to your donors. You’ve probably heard the saying that “every donor is an ambassador.” It’s true: every person who gives to your cause can become a vocal advocate for your organization, helping you find more people interested in giving. And when it comes time for those new potential donors to make their first donation, you want them to feel like they’re making a difference and being thanked for their contribution.
End Note
Nonprofits are better equipped than ever to leverage new technology and digital tools. They can use social media, websites, crowdfunding platforms, and more to effectively reach out to their communities.
They also have access to various tools, such as mobile apps and contact management software, which can help them manage their volunteers’ schedules or keep track of donations made by donors online.